Who we are looking for:

We are seeking a highly organized and detail-oriented Global Talent & OE Coordinator to provide essential support to our team. In this role, you will play a vital part in ensuring the smooth execution of key talent initiatives, contributing to a positive employee experience, and supporting the overall growth and development of our people. This is an excellent opportunity for a motivated individual to gain valuable experience in a fast-paced, global organization and contribute to shaping the future of talent at VML.

What you'll need:

• A passion for talent development and a desire to learn and grow in the field of organizational development and talent management
• 1-3 years of experience in a program coordinator, project manager, or administrative role
• Bachelor’s degree or equivalent education qualification in Human Resources, Data Analysis, Business Management, Marketing, or Project Management
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization, across cultural differences
• Comfort with and curiosity for emerging technologies in the field of talent development
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Detail-oriented and committed to accuracy
• Strong analytical and problem-solving skills, with the ability to interpret data and draw meaningful conclusions
• Demonstrated ability to maintain confidentiality
• Experience managing relationships with external vendors is highly desirable
• Experience with HRIS systems (e.g., Workday, SuccessFactors) is a plus

What you'll be doing:

Key Initiatives:

Onboarding, Career Development, Talent Management, Coaching Ecosystem, Recognition

Program Support & Project Management:

• Assist in the coordination and administration of global talent programs such as: onboarding and early careers (LAUNCH at VML), career development and feedback (THRIVE at VML), recognition and appreciation (Sawubona), and VML’s Coaching ecosystem, vendors, and platforms.
• Assist with the development, curation and maintenance of talent & OE resources, including online courses, workshops, and training materials via our learning management platform (Learn.VML).
• Support the implementation, onboarding, maintenance, and user support of talent technologies and platforms.
• Support the execution of various talent and OE projects, ensuring timely completion of tasks and adherence to project plans.
• Manage the logistics of talent & OE events and programs, including registration, license allocation and utilization, tracking participation, gathering feedback and evaluation reports.
• Maintain reports and dashboards to track key talent metrics and complete data analysis to support decision-making related to talent strategies.

Communication & Collaboration:

• Draft and distribute communications related to talent & OE programs and initiatives.
• Maintain internal communication channels (e.g., intranet, LMS, newsletters) with relevant talent and OE content.
• Collaborate with regional stakeholders to ensure alignment of talent initiatives.

Administrative Support:

• Provide general administrative support to the Global Talent & OE team, including managing calendars, preparing presentations, and maintaining organized documents.
• Assist with vendor management activities, including relationship management, processing invoices, tracking budgets, and coordinating logistics.
• Assist with special projects as needed.

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