Scientific Coordinator (Medical Education)
Scientific Coordinator (Medical Education)
VML
Department: Medical Communications
Expertise: Health
Location:
Last Updated: ${ new Date('2025-04-18T15:05:33-04:00').toLocaleDateString() }
Requisition ID: 9887
Who We Are:
At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.
About VML Health:
VML HEALTH is a global healthcare agency that partners with healthcare clients across a broad definition of health, from high science to wellness and everything in between. It operates fluidly within the VML agency, as a core group of health specialists (a ‘vertical’) that has the benefit of autonomy in management, but with support of non-health expertise.
At the heart of health is the story of life – all the highs and lows, ambitions, and possibilities. But facing a health challenge can suddenly pull people away from these stories, knocking them off course.
Our purpose is to bridge this gap, bringing people closer to life and all its meaning. We gain a deeper understanding of Healthcare Professionals’ and patients’ needs, behaviors and lived experiences through what we call ‘radical empathy’.
VML Health creates connected brands that get to the heart, bringing people closer to the lives they want to live. Get to the heart. Connect for life.
International Meetings and Science (IMsci), a division of VML Health, works with companies to build world-class healthcare and pharmaceutical brands among medical professionals and consumers, with a transmedia storytelling approach that covers medical education strategies.
What we’re looking for:
In this role, you will provide essential support to our Scientific, Editorial, and Account teams, contributing to the development of impactful medical education materials. This is an excellent opportunity to contribute to engaging content for healthcare providers within a highly regulated industry.
What You'll Do:
- Medical/Legal/Regulatory (MLR) Submissions:
- Gain a thorough understanding of submission processes for both US and Global MLR reviews.
- Prepare comprehensive submission packages, ensuring accuracy and completeness.
- Perform quality control (QC) of annotations and referencing to maintain the highest standards.
- Content Updates and Revisions:
- Implement minor content updates and re-annotate documents following MLR reviews.
- Revise content based on clear instructions from the Scientific staff, ensuring accuracy and alignment with project goals.
- Permissions and Asset Management:
- Assist in implementing permissions guidelines and processes for both US and Global assets.
- Support the Scientific and Account teams in securing necessary permissions.
- Manage assets according to client guidelines and internal Standard Operating Procedures (SOPs), ensuring organization and accessibility.
Who You Are:
- Open and Collaborative: A team player who thrives in a close-knit, supportive environment. You are comfortable navigating ambiguity and championing a positive team dynamic.
- Optimistic and Resilient: You approach challenges with a "can-do" attitude, proactively seeking solutions and maintaining a positive outlook. You prioritize self-care and team well-being to sustain energy and enthusiasm.
- Ego-less: You are willing to take on any task necessary for the team's success, demonstrating a flexible and collaborative mindset.
What You'll Need:
- Proficiency in word processing programs.
- Strong PowerPoint skills.
- Exceptional attention to detail and a process-oriented approach.
- Ability to thrive in a dynamic team environment and adapt to shifting priorities.
- Prior experience in medical education is a plus but not required.
- Experience with Veeva asset management (tagging, linking, uploading, etc.) is a plus.
What We Offer:
- Passionate, driven people: We champion a culture of people who do extraordinary work.
- Consciously cultivated culture: We aim to embody the behaviors to build an inclusive community that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.
- Competitive benefits: What we offer full-time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.
- Growth-minded opportunities: We aim to nurture a culture of real-time feedback, a growth-oriented mindset, and plenty of training opportunities through VML and WPP so you can continue to grow personally and professionally.
#vmlhealthcareers
The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click WPP Benefits for more details.
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.
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