All Careers

Personal Assistant

VML

Department: Support

Location: Singapore,

Requisition ID: 9405

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. 

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.  Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. 

Personal Assistant

We are looking for a stellar Personal Assistant to support our C-level Executives based in Singapore. You will provide administrative support to the leadership by effectively and efficiently handling and managing all administrative matters of and for the leadership, allowing them to focus on their main responsibility of driving the business. If you are someone who strives in a fast-paced and collaborative environment with an exceptional team spirit, we look forward to hearing from you.

What you’ll do

  • Manage the day-to-day calendar, including organizing meetings and managing schedule.
  • Provide travel support for Visa applications, flight reservations and hotel bookings for the leadership and the extended team.
  • Schedule, coordinate appointments for the leadership team and assist in all meeting preparation which includes setting up conferences call across different time-zones.
  • Prepare expense reports, audit against travel schedule and monthly credit card statements
  • Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. 
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence and other tasks that facilitate the Senior Leadership members ability to effectively lead the company
  • Provides support for pitches as required, providing coordination and support as well as liaising across offices and with the APAC team
  • Plan team events
  • Basic deck making like Org Charts, compilation of info.
  • Any other ad-hoc tasks assigned from time to time.

Who you are

  • You have at least 8 years of experience in assisting an executive-level team. Experience in an agency environment is ideal.  
  • High proficiency in Microsoft Office (Word, Excel, Powerpoint)
  • Highly organized and flexible; resilient, mature and able to deal with stress and ambiguity
  • Demonstrated ability to resolve problems in a fundamentally sound manner
  • Team player with strong interpersonal, and collaboration skills
  • You work well in a fast paced environment and are a proactive self-starter with excellent communication in both verbal and written English.

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.