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Creative Operations Manager

VML

Department: Operations

Location: Berlin, Germany

Requisition ID: 9271

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. 

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.  Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. 

We are seeking a highly organized and dynamic Creative Operations Manager (m/f/d) to join our team. This role is pivotal in ensuring the smooth operation of our creative department, optimizing resource allocation, and maintaining our high standards of creative excellence.​

Creative Resourcing & Traffic Management:

  • Oversee the allocation of creative resources across all projects, ensuring optimal utilization of team members.
  • Collaborate with team leads to understand project requirements, timelines, and resource needs.
  • Monitor the skill sets, strengths, and areas for growth of each creative team member to effectively match them with suitable projects.
  • Identify and manage freelance needs, from sourcing talent to negotiating contracts and handling financial agreements.

Project Oversight:

  • Provide an overview of all ongoing creative projects, ensuring deadlines and quality standards are met.
  • Act as a central point of communication between different departments to ensure seamless project execution.
  • Regularly check in with team leads to review project progress and adjust resource allocation as needed.

Creative Excellence Management:

  • Partner with the CCO and ECDs to identify award opportunities and manage the submission process.
  • Maintain relationships with global and regional creative excellence teams.
  • Stay informed about the awards landscape and industry trends to maximize recognition opportunities.
  • Organize and manage all aspects of award entries, including submission forms, asset preparation, and payment processes.

 

Qualifications:

  • Proven experience in creative operations, project management, or a similar role within a creative agency or environment.
  • Strong understanding of creative workflows, resource management, and the ability to manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills to effectively liaise with internal teams and external partners.
  • Detail-oriented with a knack for organization and a proactive approach to problem-solving.
  • Familiarity with the creative awards landscape and experience in managing award submissions.
  • Strong negotiation skills and experience in managing freelance relationships.

 

What we offer you:

Global Network: Become part of a leading global digital agency network and experience inspiring collaboration and knowledge sharing with colleagues from all over the world - interdisciplinary and with concentrated expertise.

Team Spirit: A team where talent, motivation, and fun at work go hand in hand, and that wants to achieve great things together with you.

Flexibility & Mobile Work: Benefit from mobile work models, work-abroad options, and flexible working hours, and design your individual work-life balance.

Sweet Perls & Benefits: From voluntary subsidies for company pensions and capital-forming benefits to employee assistance programs, bike leasing options, wellbeing packages via Wellhub, and corporate benefits.

Level Up Your Career: Take advantage of our diverse training opportunities and learning tools for continuous professional and personal development.

State-of-the-Art Technology: Maximize your efficiency with modern, digital work structures and processes.

 

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.