All Careers

Office Manager

VML

Department: Support

Location: Vancouver, Canada

Requisition ID: R-1741

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. 

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.  Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. 

Location: 580 Hornby Street Suite 600. Vancouver, BC

Job Type: Fulltime

Hybrid: Monday – Thursday in office; Friday work from home

 

Summary:

We are seeking a proactive and organized Office Administrator to ensure our office operates smoothly and efficiently for our 3 operating companies. The ideal candidate will manage office supplies, coordinate administrative duties, and support a positive workplace culture. This role requires strong multitasking abilities and excellent communication skills.

 

Responsibilities:

  • Maintain a well-stocked and organized office, planning and purchasing snacks, drinks, cleaning supplies, and office materials while managing the office budget.
  • Oversee and maintain office equipment to ensure uninterrupted function, identifying and fulfilling supply needs, managing vendors, and coordinating food deliveries as required.
  • Support administrative duties, including booking travel and submitting expenses for team members.
  • Keep the reception area, café, and boardrooms clean and free of clutter, ensuring a welcoming environment.
  • Handle incoming and outgoing packages, couriers, and mail efficiently.
  • Schedule boardroom booking requests and provide alternative solutions when needed.
  • Coordinate with IT for new hire equipment setup and returns as needed.
  • Support the onboarding process of new hires in collaboration with IT and HR teams.
  • Lead the VML Culture Club, planning team bonding activities and events, including summer and holiday parties.
  • Plan occasional office-wide team activities and assist in planning client events.
  • Act as the point person for the building regarding maintenance, security, signage, and related matters.
  • Serve as Floor Warden as part of the building's fire safety plan.
  • Water and tend to office plants, contributing to a pleasant workspace environment.
  • Perform various other tasks and responsibilities as needed to support the office and team.

 

Qualifications:

  • High school diploma or equivalent; additional education in office administration or related field is a plus.
  • Proven experience in an office administration or similar role.
  • Strong organizational skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Proficient in MS Office Suite and familiarity with office management software.
  • A proactive and positive attitude towards teamwork and collaboration.

 

 

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.