Become the friendly face that greets everyone who walks through our doors. As our Front Office Coordinator, you'll be the first point of contact for guests, colleagues, and partners, creating a warm and welcoming environment. You'll thrive on keeping things running smoothly and enjoy the energy that comes from connecting with people.

If this sounds like you, and you consider yourself a hard worker who enjoys juggling tasks, then read on! 

You'll be responsible for:

• Welcoming guests, colleagues, couriers, and international partners
• Managing office supplies and keeping our kitchen (our "FunSpace") stocked with treats
• Maintaining relationships with external suppliers
• Organizing travel arrangements for colleagues and accommodations for guests
• Assisting with mail and invoice filing
• Manage company documents, including articles of incorporation, signatures specimens
• Creating a welcoming experience for new colleagues, including preparing welcome packages
• Contributing to the planning and execution of company events, acting as a host to ensure a lively atmosphere

What we will expect from you:

• Fluent English
• Proficiency in Microsoft Office (Word and Excel, including spreadsheet management and document editing)
• Positive, energetic, proactive

What do we offer in return?

• A beautiful, "green" work environment
• Good-natured and kind colleagues
• Delicious, high-quality coffee and tea
• Beer on tap for lunch (if you'd like!)
• After-work drinks with colleagues at our in-office bar
• Access to our shared electric car, even during your trial period
• Opportunities to improve your English (through interactions with international colleagues, as well as group and individual lessons with a language teacher)

And there's more:

• Kid and dog friendly office
• Annual team building days and many fun events
• Award-winning and well-equipped office

We don’t settle for people who can just do the job, we look for people that go beyond that and always push our thinking to be better than yesterday. We believe that this is what makes our agency a great place to be – a space where you’re never far away from the best minds to learn from.

We want you to be comfortable and proud every day of the week and have created an open and inclusive environment where you can bring your whole self to work. We don’t want you to just fit into our culture, we want your uniqueness and diversity of background to add to it and make this an agency where we all have a real sense of belonging and purpose. We are a community. 

Our focus is on keeping teams connected and engaged whether we're in the office or working from home, putting people’s wellbeing first, ensuring every person has access to our learning and development program and building an inclusive workplace. Learn.VML is our learning & development portal home to 100s of sessions for you to access. Your career development is important to us. Thrive will provide you with the framework and support needed to reach your career aspirations. There really is no shortage of opportunities here for the right person that is prepared to roll their sleeves up, get involved and collaborate with those around them to deliver the best work for our clients and our agency.